WebJunction - Gates Foundation Granted Computers

Applicability

The information in this document applies to computers running the Windows 2000 or XP operating system.

Why Do This?

On the Gates Library Computer, all public user accounts have the ability to send print jobs to the printer. However, you can deny individual user accounts access to the printer. For example, if you deny printer access to the child user account, people logged on as child won’t be able to print, but people logged on to the same computer as all will be able to print. You might want to deny access to the printer to prevent people from intentionally or accidentally printing large numbers of documents. In many cases, people click a program’s Print button without realizing it, and people sometimes click a Print button repeatedly because they think it isn’t working.

If you want to take an all-or-nothing printing approach for particular user accounts, use the instructions in this section. If you want to control printing by computer or by print job, use printer management instead.

Before You Begin

Consider the Pros and Cons of Denying Printer Access
Before you deny access to printing, consider the consequences carefully. If you deny a user account access to the printer, the user can’t print. In contrast, when you manage printing, you can temporarily pause printing for all the user accounts at once, pause the printing functions of particular computers, and control individual print jobs. In addition, it takes more work to undo denying access than it does to undo paused printing using printer management.

Instructions

To Deny Printer Access to the child Account
Follow this procedure to prevent people from printing while logged on to the child user account. You can modify this procedure to deny printer access to other user accounts or additional user accounts. If you have additional printers connected to your Gates Library Computer, you can modify this procedure to deny a user account access to any printer.

Shut down the computer, and when it is fully shut down, unlock Centurion Guard.
Start the computer, and log on as exec. The red key icon in the system tray indicates that Centurion Guard is unlocked.
Click Start, point to Settings, and select Printers. The Printers window opens.
Right-click the icon for the printer, and select Properties. The Properties dialog box appears.
Click the Security tab.
Click the Add button. The Select Users or Groups dialog box appears.
Scroll down the list in the upper half of the dialog box, and double-click child. The child user account appears in the list in the lower half of the dialog box.
Click OK. The child user account appears in the list in the upper half of the Properties dialog box.
NOTE: If you want to deny printer access to a user account other than child, select the appropriate user account in Step 7. If you want to deny printer access to more than one user account, repeat Step 7 for the other user account, and in Steps 9 and 10, be sure to select the Deny check box for each user account to which you want to deny printer access.
Confirm that the child user account is selected in the list in the upper half of the dialog box, as in the following illustration.
Select only the first of the three Deny check boxes, as in the preceding illustration, and click OK. A security warning appears.
Click Yes.
Close the Printers window, and shut down the computer.
Wait until the computer is completely shut down, and lock Centurion Guard.